risk-register | Cyclekart Club of Australia

CCA Master Risk Register

What it is, why we have it and how it works....

The Master Risk Register is the very first part of our overall safety system. It captures risks and hazards associated with operating Cyclekarts at Cyclekart events so that those risks can be adequately controlled. The system is not intended to hinder club operations, only to ensure that we are able to operate safety.

The Risk Register was created from formal risk assessment, which is a process where risks are identified and then controls and mitigating measures are applied that control and reduce risks to an acceptable level. This is implemented via a series of policies that outline how those mitigating controls should be undertaken.

In addition to the safety framework policies, there are a number of guidelines that outline best practice for policy implementation. These guidelines capture the fundamental aspects of the policies and condense them in a simplified easier to follow format. Once such document is the Members Handbook. All of these documents collectively form the safety1st framework that we operate under.

It should be noted that policies are not created just because someone thinks that it would be a good idea, or because they have a strong point of view about something, or Billy-Bob down the road does things a different way. The key driver in ALL cases is formal risk review:

The risk is identified
A formal risk assessment quantifies the risk and determines how it can be controlled
This is then documented in the Master Risk Register
Policy is created from the Risk Register to instruct how to correctly manage the risk
Guidelines help to interpret policy if required.

This process is carried out in consultation with key stake holders and ensures that we do not tie our hands having to follow unnecessary procedures and policies that have been created by hot headed Karens. The process that our framework is aligned with follows AS/NZS ISO 31000:2018 principles which defines the formal process for risk management.

Who does it apply to and how do they know what to do?

Anyone that holds a role of responsibility within the organisation is directed to the safety framework and trained on how it works, and what their responsibilities within it are. This ensures that the mitigating measures determined within the initial risk assessment are correctly implemented and everyone attending CCA events is kept safe from harm.

For drivers this means that they build to the guidelines, undergo scrutineering, attend drivers meetings and follow event regulations - they are all processes and documents that originate from the Master Risk Register, are captured in a policy document and are then made easier to understand and digest within the Members Handbook. Similar but different documents and training applies to Event Organisers, Marshals, The Clerk of the Course, etc.

As an organisation we understand that we cannot expect anyone that has a responsible role to simply 'know' what to do, or that we can point them to this page and expect people to just 'get on with it'. We have an obligation to ensure that everyone is trained and understands how to execute their role safely. Which is why training also plays a large part of our safety system. Training ensures that those mitigating controls that were identified in the risk assessment, captured in the risk register and then documented in the safety policies are understood and can be implemented correctly.

Training takes many forms and can be a formal process like our online training and video inductions, it can be 'on-the-job' training, as in the case of volunteer helpers. It can be verbal instruction, as is the case at a drivers safety meeting, or written as is the case of the event regulation / waiver forms which includes events specific instructions. These are all important aspect of our overall safety management system.

Risk Register

How the risk register works.

- There is an initial risk rating - this is the risk score before any controls are put in place. This score determines if the risk is acceptable or needs further control.
- Next, the best way to control the risk is determined and the residual risk score calculated. This score shows how much risk is left after the control is implemented.

Risk is calculated from the formula Risk = Likelihood x Severity

The severity factor is quantified based on a number of different scoring metrics - Health and Safety, Environment, Social and Cultural, Reputation, Legal and Financial.
Likewise, likelihood is based on Uncertainty, Operational and Project based metrics.

These before and after scores allow us to see how effective the controls are, and how well controlled the risk is. We can then add additional control measures if required, or we can go back to the start and try to develop a better control strategy if the risk is deemed not to be adequately controlled.

The initial and residual risk ratings are plotted on the graph in the next section. You can look at the graph, find the associated number and then look it up in the table to see what it is and how the scores were determined. For a full version of the risk register that includes scoring tables download the PDF from the link below the matrix.

Organisation: Cyclekart Club of Australia \| Facilitator: Michael Percy \| Date of Assessment: 16.09.2025
1	Crash / collision	Driver injury	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Reduced speed - controlled by nominated engine and limited to 10hp or less. Driver PPE including long sleeves, helmet and gloves.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Unlikely	0.3	3.00	97.00	97.00%	Cyclekarts design guidelines to nominate maximum engine / motor power to limit max speed to safer level. Events are non-competetive. No awards given for event placings. No awards given for drivers series or similar competition. Minimum mandatory PPE to be included in CCA guidelines and overall event management strategy including event regulations and drivers meeting. NOTE neck braces are not mandated, as evidence to support injury reduction when used in kart racing shows that neck braces actually contribute to some neck injuries. Neck brace use is therefore down to driver preference.
2	Crash / collision	Pedestrian injury	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Ensure adequare segregation between CKs and pedestrians. Ensure adequate pedestrian management. All on-track volunteers to have minimum track marshall training	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Unlikely	0.3	3.00	97.00	97.00%	Event management plan to include adequare segregation between public and track. Physical barriers should be considered for public events. ALL on track volunteers must have at minmum marshall training.
3	Driver crashing into fixed object	Driver losing control / Leaving track	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Track route planning to avoid fixed objects where possible. Where fixed objects remain, soft barriers to be erected.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Ensure that event management plan surveys course for fixed hazards
4	Driver Competence	Driver crashing into other driver / cyclekart / spectator / fixed object	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Driver competence training and assessment	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Managemenet of driver competence via licensing and training scheme. Behaviour expectations reinforced with drivers meetings. Marshals to monitor for drivers behaviour. Penalisation for dangerous driving / at-risk behaviour (Sent to pits and potential suspension cancellation of license / membership for repeated or serious breaches)
5	Hooning	Driver crashing into other driver / cyclekart / spectator / fixed object. Intentional disregard for safety protocols	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Driver competence training and assessment. On-track behaviour monitoring by Marshals. Penalisation for Hoon behaviour.	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Rare	0.1	10.00	90.00	90.00%	Residual severity is unchanged, only likelihood is reduced by controls, leading to high residual risk score. Multiple controls are required to ensure that risk remains controlled in event of singular control failure. Managemenet of driver competence via licensing and training scheme. Behaviour expectations reinforced with drivers meetings. Marshals to monitor for drivers behaviour. Penalisation for dangerous driving / at-risk behaviour (Sent to pits and potential suspension cancellation of license / membership for repeated or serious breaches)
6	Engine starting / pit activities / exiting running cyclekart	Runaway Cyclekart	None	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Likely	3	30	Cyclekarts to be fitted with handbrake. handbrake to be used when starting kart. In absence of handbrake, driver to be seated in kart when kart engine started / running. Engine must be shut off before exiting cyclekart	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	29.00	96.67%	Cyclekart construction guidelines to include handbrake requirement. Scrutineering checklist to include handbrake check
7	Noise	Nuisance	None	Reputation	Adverse local public or media attention and complaints. Heightened scrutiny from regulator. Asset reputation is adversely affected with a small number of people.	3	Uncertainty	Likely	3	9	Ensure that all Cyclekarts meet noise requirments	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	8.90	98.89%	Cyclekart construction guidelines to include silencer requirement
8	Emergency Access	Delayed treatment due to emergecy vehicle access restriction	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure that adequate access is provided and maintained	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan to include access audit and parking controls to ensure clearway
9	Parking	Nuisance / reputation. Inhibits emergeny access resulting in delayed treatment	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure adequare parking is provided for vehicles and trailers and that all accessways are adequately managed	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management paln to include parking study. Adequate / suitable parking management to be implimented
10	Toilets / amenities	Nuisance / health risk	Unspecified	Reputation	Adverse local public or media attention and complaints. Heightened scrutiny from regulator. Asset reputation is adversely affected with a small number of people.	3	Uncertainty	Possible	1	3	Ensure adequate amenities	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	2.90	96.67%	Event management plan to include ameneties study. Ameneties to comply with council requirements (headcount:toilet ratio)
11	First aid	Ability to administer first aid	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure first aiders present	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan includes allocated roles for marshals with mandatory first aid training
12	Emergency services availability	Attendance delay for remote or rural events	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Liaison / notification of emergency services	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan includes emergency services notificatiom=n. Lager or remote events may require hiring of St Johns ambulance support
13	Track / venue specific hazards	Loss of control resulting in crash	Unspecified	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Track check	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	99.00	99.00%	Event management plan includes track check. Officials must walk the track. All hazards must be adequately mitigated / controlled. Fixed objects / ingress & egress / track condition / spectator seregation / visibility
14	Mechanical failure of Cyclekart	collision with other CK or spectator	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Minimum standard of construction enforced	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Cyclekart construction guidelines to include minimum construction stadnard. Scrutineering checks to validate construction in accordance with guidelines
15	Siognificant Weather Events - Rain - Heat - Cold	Risk of injury	None	Health and Safety	Objective but reversible disability/impairment Medical treatment injury.	3	Uncertainty	Possible	1	3	Shade, water stations, weather monitoring Contingency plan for suspension / reschedule	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Rare	0.1	0.10	2.90	96.67%	Pre-event weather checks. Drivers meeting advisory for participants
16	Incomplete indemnity / waivers signed	Legal liability	None	Legal	Major civil litigation. Class actions.	30	Uncertainty	Possible	1	30	Waiver collection at sign-on. Double-check process before drivers run	Low-level legal issue.	1	Very Rare	0.03	0.03	29.97	99.90%	No event shall start unless scrutineering and waivers have been completed. No exceptions!!! Include process in event checklists and reminder in event regulations
17	communications failure between officials	Risk of injury / accident	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Backup radios and mobile phones. Test comms before and during event. User of flags / line of sight for marshalls & tack control	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Rare	0.1	0.10	9.90	99.00%	Include pre-event and periodic comminications checks / check ins. Adoption of standard track / marshall / flag procedures
18	Negative media/social media post	Reputation / Legal	None	Reputation	Attention from regional media and/or heightened concern by local community. Criticism by community, NGOs or activists. Asset reputation adversely affected.	10	Uncertainty	Possible	1	10	Media/press policy, CCA social media guidelines Committee to approve official posts	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	9.90	99.00%	Committee member behavioural guidelines. Official Press policy
19	Poor track surface / debris causes loss of control	Risk of injury	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Pre event track check. Event day track check. ALL hazaards / risks to be adequately mitigated	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Residual severity is unchanged, only likelihood is reduced by controls, leading to high residual risk score. Multiple controls are required to ensure that risk remains controlled in event of singular control failure. Event management plan includes track check. Officials must walk the track. All hazards must be adequately mitigated / controlled. In cases where track is deemed dangerous or risks are unable to be adequately controlled, event cancellation should be considered
20	Accident management on track	Risk of cyclekart collision in events of accident / stoppage	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Adopt standard marshalling procedures. Implimenet standard flag signalling. Reduction in speed + alert drivers to hazard	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	29.00	96.67%	Track control management procedures to include marshalling and flag procedures. Formal marshal training. Driver training and drivers meeting to include marshalling and flag procedures. Include within Event regulations. Refresher at drivers meeting
21	Club liability due to driver incompetence	Risk of injury	None	Legal	Hostile takeover, public shareholder discontent resulting in loss of Chairman/CEO/Board, bankruptcy, closure of organisation.	1000	Uncertainty	Possible	1	1000	Driver competence training and management	Low-level legal issue.	1	Rare	0.1	0.10	999.90	99.99%	Driver licensing and competence management. Existing road license holder (non-license holders require competence assessment). Provision of road license number as part of club liicensing. Event participation requires liability waiver / fitness to drive statement (issued in drivers pack)
22	Club liability due to incompetence	Risk of injury	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Driver competence training and management	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Contruction guidelines outline Cyclekart specifications. Event participants are all paid members and operate in accordance with guidelines. Cyclekarts are scrutineered to ensure compliance with guidelines
23	Formal Legal Entity	Formal Legal Entity required to be able to deal with insurers / councils / corporate entities	None	Legal	Fines and prosecutions relating to criminal breaches including jail terms and/or being the subject of a royal commission.	100	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	300	Registration of club as an incorporated association. Registration of club as Registered Australian Body	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	299.97	99.99%	Ensure ongoing registration of club as an incorporated association. Ensure ongoing registration of club as Registered Australian Body
24	Individual liability	Operating as non-incorporated association	None	Legal	Fines and prosecutions relating to criminal breaches including jail terms and/or being the subject of a royal commission.	100	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	300	Registration of club as an incorporated association. Limits indiviual liability. Registration of club as Registered Australian Body. Allows Australia wide operations	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	299.97	99.99%	Ensure ongoing registration of club as an incorporated association. Ensure ongoing registration of club as Registered Australian Body
25	Club officer or agent behaviour	Club liability due to incompetence / at-risk behaviour	None	Legal	Hostile takeover, public shareholder discontent resulting in loss of Chairman/CEO/Board, bankruptcy, closure of organisation.	1000	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	3000	Committee nomination review process to ensure that nomniees are suitable for role. Ensure that appropriate checks and balances are implimented in review process	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	2999.97	100.00%	Committee nomination review procedure. Check legal status to hold role (non-bankrupt etc). Review written nomination application to determine suitability (competence / risk appetite). Ensure committee member on-boarding includes roles and responsibilities (document)
26	Unwanted pets / animal interaction	Animals running on to track	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Almost Certain	10	300	Strict pet management policy. All animals to be restrained / kept on lead	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Very Rare	0.03	0.03	299.97	99.99%	Event management plan to include animal control. Event regualations to include clear instruction for pet management
27	Refuelling / fuel storage	Risk of Fire / explosion	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Cyclekart fuel tanks to be approved type. Fuel stored in approved containers. Pit crew kit to include fire extinguisher. Fuel stored in designated area. No smoking or naked flames	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Very Rare	0.03	0.90	29.10	97.00%	Develop fuel handling management plan
28	Exhaust flames / sparks	Risk of grassfire	None	Environment	Unplanned serious or extensive impact (<20 years) on ecosystem or Threatened Species.	100	Uncertainty	Possible	1	100	Management of potential ignition sources when fire danger rating is high. Potential cancellation of event when first risk level is Extreme or catostophic	Unplanned low level environmental impact	1	Very Rare	0.03	0.03	99.97	99.97%	Management of potential ignition sources when risk is high e.g. power tools, exhasut spark arrestor. Inclusion of spark arrestor requirement in construction guidelines. Local fire level rating review as part of event management plan. Potential for event cancellation when fire risk rating is 'extreme'. Additional risk assessment required to ensure event can proceed safely. Event cancellation where fire risk rating is 'Catastrophic'. (AFDRS fire risk level ratings)
29	Track Familiarity	Risk of crash / injury due to driver leaving track	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure driver familiarity with track. Conduct track walk or slow drive with pace kart at front to allow drivers to become familiarised with track.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Very Rare	0.03	0.30	29.70	99.00%	Track walk as part of drivers meeting is ideal as features / dangers / residual risks associated with the track can be highlighted and discussed by all. If track is a purpose build track or similar that is mapped, then a slow familiarisation lap may be more appropriate. This should follow the drivers meeting which should include a review of the track map before departing.

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Cyclekart Club of Australia: Master Risk Register

Organisation: Cyclekart Club of Australia \| Facilitator: Michael Percy \| Date of Assessment: 16.09.2025
No.	Task / Item / Area	Hazard / Event Description	Current Risk Control	Impact Type	Severity	Severity Factor	Likelihood Type	Likelihood	Likelihood Factor	Initial Risk Rating	Mitigating Controls	Severity	Severity Factor	Likelihood	Likelihood Factor	Residual Risk Rating	Risk Reduction	% Risk Reduction	Comments / Reccomended Improvements / Actions	By	Due
1	Crash / collision	Driver injury	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Reduced speed - controlled by nominated engine and limited to 10hp or less. Driver PPE including long sleeves, helmet and gloves.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Unlikely	0.3	3.00	97.00	97.00%	Cyclekarts design guidelines to nominate maximum engine / motor power to limit max speed to safer level. Events are non-competetive. No awards given for event placings. No awards given for drivers series or similar competition. Minimum mandatory PPE to be included in CCA guidelines and overall event management strategy including event regulations and drivers meeting. NOTE neck braces are not mandated, as evidence to support injury reduction when used in kart racing shows that neck braces actually contribute to some neck injuries. Neck brace use is therefore down to driver preference.
2	Crash / collision	Pedestrian injury	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Ensure adequare segregation between CKs and pedestrians. Ensure adequate pedestrian management. All on-track volunteers to have minimum track marshall training	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Unlikely	0.3	3.00	97.00	97.00%	Event management plan to include adequare segregation between public and track. Physical barriers should be considered for public events. ALL on track volunteers must have at minmum marshall training.
3	Driver crashing into fixed object	Driver losing control / Leaving track	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Track route planning to avoid fixed objects where possible. Where fixed objects remain, soft barriers to be erected.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Ensure that event management plan surveys course for fixed hazards
4	Driver Competence	Driver crashing into other driver / cyclekart / spectator / fixed object	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Driver competence training and assessment	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Managemenet of driver competence via licensing and training scheme. Behaviour expectations reinforced with drivers meetings. Marshals to monitor for drivers behaviour. Penalisation for dangerous driving / at-risk behaviour (Sent to pits and potential suspension cancellation of license / membership for repeated or serious breaches)
5	Hooning	Driver crashing into other driver / cyclekart / spectator / fixed object. Intentional disregard for safety protocols	None	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Driver competence training and assessment. On-track behaviour monitoring by Marshals. Penalisation for Hoon behaviour.	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Rare	0.1	10.00	90.00	90.00%	Residual severity is unchanged, only likelihood is reduced by controls, leading to high residual risk score. Multiple controls are required to ensure that risk remains controlled in event of singular control failure. Managemenet of driver competence via licensing and training scheme. Behaviour expectations reinforced with drivers meetings. Marshals to monitor for drivers behaviour. Penalisation for dangerous driving / at-risk behaviour (Sent to pits and potential suspension cancellation of license / membership for repeated or serious breaches)
6	Engine starting / pit activities / exiting running cyclekart	Runaway Cyclekart	None	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Likely	3	30	Cyclekarts to be fitted with handbrake. handbrake to be used when starting kart. In absence of handbrake, driver to be seated in kart when kart engine started / running. Engine must be shut off before exiting cyclekart	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	29.00	96.67%	Cyclekart construction guidelines to include handbrake requirement. Scrutineering checklist to include handbrake check
7	Noise	Nuisance	None	Reputation	Adverse local public or media attention and complaints. Heightened scrutiny from regulator. Asset reputation is adversely affected with a small number of people.	3	Uncertainty	Likely	3	9	Ensure that all Cyclekarts meet noise requirments	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	8.90	98.89%	Cyclekart construction guidelines to include silencer requirement
8	Emergency Access	Delayed treatment due to emergecy vehicle access restriction	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure that adequate access is provided and maintained	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan to include access audit and parking controls to ensure clearway
9	Parking	Nuisance / reputation. Inhibits emergeny access resulting in delayed treatment	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure adequare parking is provided for vehicles and trailers and that all accessways are adequately managed	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management paln to include parking study. Adequate / suitable parking management to be implimented
10	Toilets / amenities	Nuisance / health risk	Unspecified	Reputation	Adverse local public or media attention and complaints. Heightened scrutiny from regulator. Asset reputation is adversely affected with a small number of people.	3	Uncertainty	Possible	1	3	Ensure adequate amenities	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	2.90	96.67%	Event management plan to include ameneties study. Ameneties to comply with council requirements (headcount:toilet ratio)
11	First aid	Ability to administer first aid	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure first aiders present	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan includes allocated roles for marshals with mandatory first aid training
12	Emergency services availability	Attendance delay for remote or rural events	Unspecified	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Liaison / notification of emergency services	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Rare	0.1	3.00	27.00	90.00%	Event management plan includes emergency services notificatiom=n. Lager or remote events may require hiring of St Johns ambulance support
13	Track / venue specific hazards	Loss of control resulting in crash	Unspecified	Health and Safety	2 -20 fatalities. Short or long term health exposures leading to significant irreversible human health effects to >50 persons.	100	Uncertainty	Possible	1	100	Track check	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	99.00	99.00%	Event management plan includes track check. Officials must walk the track. All hazards must be adequately mitigated / controlled. Fixed objects / ingress & egress / track condition / spectator seregation / visibility
14	Mechanical failure of Cyclekart	collision with other CK or spectator	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Minimum standard of construction enforced	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Cyclekart construction guidelines to include minimum construction stadnard. Scrutineering checks to validate construction in accordance with guidelines
15	Siognificant Weather Events - Rain - Heat - Cold	Risk of injury	None	Health and Safety	Objective but reversible disability/impairment Medical treatment injury.	3	Uncertainty	Possible	1	3	Shade, water stations, weather monitoring Contingency plan for suspension / reschedule	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Rare	0.1	0.10	2.90	96.67%	Pre-event weather checks. Drivers meeting advisory for participants
16	Incomplete indemnity / waivers signed	Legal liability	None	Legal	Major civil litigation. Class actions.	30	Uncertainty	Possible	1	30	Waiver collection at sign-on. Double-check process before drivers run	Low-level legal issue.	1	Very Rare	0.03	0.03	29.97	99.90%	No event shall start unless scrutineering and waivers have been completed. No exceptions!!! Include process in event checklists and reminder in event regulations
17	communications failure between officials	Risk of injury / accident	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Backup radios and mobile phones. Test comms before and during event. User of flags / line of sight for marshalls & tack control	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Rare	0.1	0.10	9.90	99.00%	Include pre-event and periodic comminications checks / check ins. Adoption of standard track / marshall / flag procedures
18	Negative media/social media post	Reputation / Legal	None	Reputation	Attention from regional media and/or heightened concern by local community. Criticism by community, NGOs or activists. Asset reputation adversely affected.	10	Uncertainty	Possible	1	10	Media/press policy, CCA social media guidelines Committee to approve official posts	Public concern restricted to local complaints. Low level interest from local media and/or regulator.	1	Rare	0.1	0.10	9.90	99.00%	Committee member behavioural guidelines. Official Press policy
19	Poor track surface / debris causes loss of control	Risk of injury	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Pre event track check. Event day track check. ALL hazaards / risks to be adequately mitigated	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Residual severity is unchanged, only likelihood is reduced by controls, leading to high residual risk score. Multiple controls are required to ensure that risk remains controlled in event of singular control failure. Event management plan includes track check. Officials must walk the track. All hazards must be adequately mitigated / controlled. In cases where track is deemed dangerous or risks are unable to be adequately controlled, event cancellation should be considered
20	Accident management on track	Risk of cyclekart collision in events of accident / stoppage	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Adopt standard marshalling procedures. Implimenet standard flag signalling. Reduction in speed + alert drivers to hazard	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	29.00	96.67%	Track control management procedures to include marshalling and flag procedures. Formal marshal training. Driver training and drivers meeting to include marshalling and flag procedures. Include within Event regulations. Refresher at drivers meeting
21	Club liability due to driver incompetence	Risk of injury	None	Legal	Hostile takeover, public shareholder discontent resulting in loss of Chairman/CEO/Board, bankruptcy, closure of organisation.	1000	Uncertainty	Possible	1	1000	Driver competence training and management	Low-level legal issue.	1	Rare	0.1	0.10	999.90	99.99%	Driver licensing and competence management. Existing road license holder (non-license holders require competence assessment). Provision of road license number as part of club liicensing. Event participation requires liability waiver / fitness to drive statement (issued in drivers pack)
22	Club liability due to incompetence	Risk of injury	#1 Driver PPE #2 Pedestrian segregation	Health and Safety	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Uncertainty	Possible	1	10	Driver competence training and management	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Rare	0.1	1.00	9.00	90.00%	Contruction guidelines outline Cyclekart specifications. Event participants are all paid members and operate in accordance with guidelines. Cyclekarts are scrutineered to ensure compliance with guidelines
23	Formal Legal Entity	Formal Legal Entity required to be able to deal with insurers / councils / corporate entities	None	Legal	Fines and prosecutions relating to criminal breaches including jail terms and/or being the subject of a royal commission.	100	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	300	Registration of club as an incorporated association. Registration of club as Registered Australian Body	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	299.97	99.99%	Ensure ongoing registration of club as an incorporated association. Ensure ongoing registration of club as Registered Australian Body
24	Individual liability	Operating as non-incorporated association	None	Legal	Fines and prosecutions relating to criminal breaches including jail terms and/or being the subject of a royal commission.	100	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	300	Registration of club as an incorporated association. Limits indiviual liability. Registration of club as Registered Australian Body. Allows Australia wide operations	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	299.97	99.99%	Ensure ongoing registration of club as an incorporated association. Ensure ongoing registration of club as Registered Australian Body
25	Club officer or agent behaviour	Club liability due to incompetence / at-risk behaviour	None	Legal	Hostile takeover, public shareholder discontent resulting in loss of Chairman/CEO/Board, bankruptcy, closure of organisation.	1000	Projects	…could easily be incurred and has generally occurred in similar studies or projects	3	3000	Committee nomination review process to ensure that nomniees are suitable for role. Ensure that appropriate checks and balances are implimented in review process	Low-level legal issue.	1	…conceivable, but only in extreme circumstances.	0.03	0.03	2999.97	100.00%	Committee nomination review procedure. Check legal status to hold role (non-bankrupt etc). Review written nomination application to determine suitability (competence / risk appetite). Ensure committee member on-boarding includes roles and responsibilities (document)
26	Unwanted pets / animal interaction	Animals running on to track	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Almost Certain	10	300	Strict pet management policy. All animals to be restrained / kept on lead	Low level short-term subjective inconvenience or symptoms. No medical treatment.	1	Very Rare	0.03	0.03	299.97	99.99%	Event management plan to include animal control. Event regualations to include clear instruction for pet management
27	Refuelling / fuel storage	Risk of Fire / explosion	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Cyclekart fuel tanks to be approved type. Fuel stored in approved containers. Pit crew kit to include fire extinguisher. Fuel stored in designated area. No smoking or naked flames	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Very Rare	0.03	0.90	29.10	97.00%	Develop fuel handling management plan
28	Exhaust flames / sparks	Risk of grassfire	None	Environment	Unplanned serious or extensive impact (<20 years) on ecosystem or Threatened Species.	100	Uncertainty	Possible	1	100	Management of potential ignition sources when fire danger rating is high. Potential cancellation of event when first risk level is Extreme or catostophic	Unplanned low level environmental impact	1	Very Rare	0.03	0.03	99.97	99.97%	Management of potential ignition sources when risk is high e.g. power tools, exhasut spark arrestor. Inclusion of spark arrestor requirement in construction guidelines. Local fire level rating review as part of event management plan. Potential for event cancellation when fire risk rating is 'extreme'. Additional risk assessment required to ensure event can proceed safely. Event cancellation where fire risk rating is 'Catastrophic'. (AFDRS fire risk level ratings)
29	Track Familiarity	Risk of crash / injury due to driver leaving track	None	Health and Safety	Single fatality. Severe irreversible disability or impairment (>30% of body) to one or more persons.	30	Uncertainty	Possible	1	30	Ensure driver familiarity with track. Conduct track walk or slow drive with pace kart at front to allow drivers to become familiarised with track.	Moderate irreversible disability or impairment (<30% of body) to one or more persons. Days lost due to injury.	10	Very Rare	0.03	0.30	29.70	99.00%	Track walk as part of drivers meeting is ideal as features / dangers / residual risks associated with the track can be highlighted and discussed by all. If track is a purpose build track or similar that is mapped, then a slow familiarisation lap may be more appropriate. This should follow the drivers meeting which should include a review of the track map before departing.

Download CCA Risk Register.REV4.pdf

Risk Summary

Initial Risk Ratings

Our highest scoring initial risks relate to liability (21, 23, 24, 25) and uncontrolled animals on track. (26)

Our highest severity of injury is the potential for multiple fatalities. This relates to hooning (5), track or venue hazards (13) or the risk of bushfire (28)

Residual Risk Ratings

After mitigating controls are implemented, all risks are reduced to an acceptable level (green portion of graph bars). There are however some residual risks where the severity cannot be reduced.

The highest residual risk is the risk of injury due to hooning (5). If someone wilfully disregards the safety controls put in place, then the potential for multiple fatalities still exists. This is because we can only use administrative controls in this case.

Other high residual risks relate to emergency access (8 & 9), lack of first aid / first aider (11) and Emergency services availability (12). All of these residual risks have the potential to make a life changing / life saving difference if not properly controlled

Risk Register management

The CCA master risk register is a fluid document that was created from formal risk assessment. The initial assessment was presided over by Mick Percy who is a formally trained and qualified safety assessor and facilitator. As this is a legal document, any subsequent review or update of this document or the safety system as a whole shall only be conducted in consultation with a formally trained safety facilitator. This is outlined in our safety system.

The Master Risk Register is a fluid document and can be added to at any time as new learnings arise. These may be observations at events or a better way to do things, or a risk that was previously not considered. Or it could come from our incident reporting system where a near-miss has highlighted a gap in our understanding. It is a proactive system that aims to act on data to prevent potential issues before they occur.

Any member at any time is welcome to raise safety issues by bringing them to the committee so that they can be formally considered and assessed.

The Risk register and all associated policies are also periodically reviewed in line with AS/NZS ISO 31000:2018 principles

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